How to Achieve Greater Data Security and Storage Capabilities Through Google Workspace

by Punit Thakkar - MD and CEO- Shivaami

Digital technology has evolved from being a discretionary advantage over the rivals, to a must-have integration for survival and market relevance in the new normal. Integration of smart cloud-based solutions, AI, automation and process enhancement solutions are some of the areas that businesses across industries are looking at. In the wake of the pandemic, two of the areas that have witnessed much higher digital transformation are healthcare and digital financial transactions arena. Although, most of the enterprises operating in areas such as online healthcare delivery and transactional finance had been using digital productivity, communication and data storage/sharing tools even in the past, the older solutions have become outdated. There is a much larger flow of data and data-driven considerations such as storage, sharing and cybersecurity are necessitating a switch from legacy tools and technologies to robust and holistic systems.

For instance, if we look at communication across devices and platforms, large-scale enterprises employing 5000 to 9000 employees or more, had been using Google products such as G Suite Basic Plan which were quite useful for their business. However, these solutions based on the G Suite framework, offer basic storage and functional features. There are almost no options or features that can be used to manage the security challenges and protect user data in the trusted devices.

Need of the Hour

Modern businesses thrive on productivity, speed of response, and the ability to prevent cyber threats, data security risks. Ideally, a scalable single window system that facilitates secure and seamless access to authorized employees and control over device security and data storage is needed. Companies also need to find systems that allow them to do more in terms of their data security compliance policies.

As the leading global provider of technology and web productivity solutions, Google is one of the best choices that any business can make. Enterprises requiring seamless, scalable and customizable communication, storage and collaboration among hybrid teams spread across locations, need to have more options and features available compared to what G Suite Basic Plan or other similar solutions offered. Switching to Google Workspace Business Plans or Enterprise Plans is a perfect choice for such needs.

How to Implement Transition to Google Workspace

The best thing about Google is that there is a competent global network of Google Cloud Partners who can help you out in this transition. While selecting the partner, enterprises need to focus on two things:

1. Google Cloud Partner credentials of the service provider
2. Size and scale of operations, experience and customer reviews of the provider

The right Google Cloud Partner would help you through the step-wise and comprehensive transition process that typically starts with meetings to identify the existing challenges, desired performance enhancements, and other considerations. Based on such inputs, the provider can offer you a diversity of options from Google Workspace solutions and features. For instance, a digital healthcare and transactional finance service provider would need an upgrade that offers the following services/features:

● Upgrading Google Workspace Account.

● Advance Mobile Device Management feature operability

● Policy implementation

● Google Vault access to retain the data

● Support in the form of implementation documents for Business Plus features

● Scalable File storage and File sharing using Google Drive.

Once the details are finalized, the service provider would start activation. For larger enterprises, Google Workspace Business and Enterprise licenses would be ideal. The implementation partner would test the network access to Google Workspace, create desired settings, and go ahead with implementation of security features.

The Benefits on Offer

Once the transition is completed, businesses can expect diverse and highly impactful efficiency enhancements such as:

● Superior User security, Admin control, and Device management.

● Activation of advanced device management policy and control over the corporate data, Drive and the Compliance settings

● Access to Google Vault to retain the data indefinitely

● Significant cost savings

● Lowering of email client support up to 80%

● Superior Data security on mobile devices

Conclusion

By making the transition to Google Workspace, admins can benefit from a number of features that help them secure their data in the devices that users spread across locations use. Their key cybersecurity concern is averted through Advanced MDM, and content compliance rules. The user’s data is archived in the vault. Google Workspace Business Plus Plan would make processes such as storing data, monitoring and managing the users, and compliance to rules, much simpler, streamlined and convenient. Further, the internal IT team would have complete control over Gmail accounts setup and corporate data. Essentially, Google’s cloud-based communication and collaboration tools like Google Workspace will handle the operational challenges as seen above. Thus, your IT teams can freely focus on business continuity and other compliance needs.