How HR Software can turn out to be Boon for SMEs

Small and Medium Enterprises (SMEs) usually want to grow and reach new markets. Having a great idea and a robust business model are two ways SMEs can improve their chances of meeting these aspirations. Another way SMEs can improve their odds of success is by recruiting the right people. A great team can lead an SME to stellar heights which are why companies are dedicating resources to HR divisions and expecting them to recruit the best talent.  Recruiting a great team can prove challenging even to astute recruiters. Nearly every recruiter has made mistakes and recruited the wrong person at least a few times. One way an SME can improve the odds of hiring the right people is by using HR software. HR software allows recruiters to hire people confidently, set suitable targets for them, ensure they work productively, and address most common workplace issues that invariably crop up.

A few ways SMEs are benefited by using HR software are described below.

Recruitment process at ease

The job of HR professionals is challenging because recruitment when managed poorly can be devastating to a company. This makes it essential that recruitment be accorded the care it deserves. Most SMEs recruit constantly. This is why, using HR software that automates recruitment is vital for them as it makes recruitment easier. When there is a need to recruit a large number of people, HR software plays a vital role. Besides this, it helps evaluate employee performance and can be used to track time spent by employees in productive work.

HR software provides SMEs with tools that can help streamline and solve challenges that hinder HR workflows. Built specifically for HR teams, HR software helps manage a workforce through an array of benefits; some of these are described below.

Monitoring Employees workflow

Just recruiting the right people and bringing them onboard is not enough for an HR department; growing, developing and overseeing they work productively is equally important. HR software allows SMEs to retain and manage their staff and HR data properly. It can access global employee data instantly and retrieve it without any difficulty. Most conveniently for SMEs, HR software can not only address employee concerns but also serve as a platform where employee concerns can be resolved easily. For instance employees who face issues related to duties assigned to them can use HR Software to bring them to their manager’s attention.  

Track Referrals from Employees

Employee referral is an internal method to find job candidates. It is considered the most effective way to recruit because it saves time and is inexpensive. Looking at the current job market reveals that it is 90% candidate driven. SMEs using HR software to manage referrals can keep track of employees and their referred candidates. This in turn helps the management team decide whether it should recruit a referred candidate or not.

Management of Team engagement and training

HR software allows management to track the productivity of a team or an individual. It helps companies  increase individual and team engagement with everyday tasks. It accomplishes this using a combination of survey tools, follow up workflows, gamification, and analytics. Organizations using HR software can also improve productivity and maintain high standards of productivity by giving employees crucial training using HR software. Different types of trainings can be created for employees in different roles.

Access to Employees for entering their own data

SMEs have a small workforce, but despite this their HR teams are loaded with responsibilities of abundant of employees. In a single month an HR professional in an SME may need to manage leave and absence for dozens of employees. HR software allows employees to see how many days leave they have as per company policy and allow them to send leave approval requests. By granting employees the autonomy to enter such data themselves, HR software instils in them greater loyalty and appreciation for the company.

Small businesses still need to streamline workflows and be efficient, especially when it comes to HR. Using HR Software SMEs can streamline the recruitment process making it efficient and in lockstep with every other function in a company.

Contributed by: Karan Jain, Co-founder at HR-One