Canon’s Therefore Online simplifies data sharing and management during work from home

In the changed market scenario, remote working is intensifying across industries, adoption of digital or online communication, cloud storage and collaboration services have emerged as an essential technologies. Staying true to its credo of ‘Business Can Be Simple’ and recognizing the dynamic shifts in the business environment in such unprecedented times, Canon India is re-emphasizing the need of digitization and document management solutions.

In this new normal of working from home Canon India is aiming to simplify scanning of documents, access to documents and sharing of documents across stakeholders with its complete range of digitization solutions. For easy scanning of documents from anywhere at any time Canon’s range of portable scanners comes into play. But the game changers in these time is proving to be Canon’s cloud based document management solution that lets the user access and share the scanned documents easily.

Recognizing the cloud adoption as an integral element for business transformation in these changing times, Canon’s Therefore Online efficiently allows to capture, secure, manage, access, analyze and automate information on the web or on the go. To top up the benefits, Therefore Online can be configured and customized to suit any departmental need or process, leading to streamlined operations, increased productivity, and higher customer satisfaction. Companies are using Therefore across their different departments like human resources, manufacturing, customer services, logistics, finance etc.

With Canon’s Therefore Online, companies not only get state-of-the-art cloud infrastructure but also a great information management system. Therefore Online is regionally hosted through Microsoft Azure, a top provider of Infrastructure-as-a-Service platforms. Furthermore, it also automates core business processes with its powerful workflow engine and ensures that multiple people can work simultaneously on a process (depending on the type of license). The solution efficiently optimizes all the processes involved in workflow, cutting down considerable time and effort spent on storing and calling up reports, boosting productivity across the board. Many companies such as Uber India are using Canon’s Therefore Online to successfully streamline their information management processes.

Ensuring that the customer's data is always safe, Therefore Online has two datacenters, hosted on Microsoft Azure. The primary datacenter is in South India (Chennai) and the secondary datacenter in Central India (Pune). The reason behind Therefore Online following a geo-redundant format is to build a large, geographical network that provides resiliency against natural disasters, catastrophic events, or other glitches that can cause network outages resulting in data hampering or leaks.

Some of the key benefits which set Canon’s Therefore Online apart are as follows:

Captures and Utilizes Information

With Therefore Online, companies can leverage their business information, regardless of its format.

Electronic documents – It helps in efficiently importing electronic information with simple manual or streamlined automatic importing options. Integrations allow seamless saving directly from third party software, including Microsoft Office. The Microsoft Exchange connector automatically secures and centralizes strategic e-mail communications. Connectors are also available for other software’s.

Paper documents – It can and index directly from scanning devices. Moreover, it can automatically classify and extract data with advanced scanning solutions.

A Secure, Digital Repository

With Therefore Online, privacy becomes paramount and companies can be assured of the security of data.

Access controls & permissions – Only authorized users can access the system. The permissions on content can easily be defined for individual users or user groups.

Anti-tamper measures – The system verifies the authenticity of documents each time they are retrieved.

Disaster recovery – Automatic geo-redundant backup storage ensures the company data can be recovered even in cases of a natural disaster

Leveraging Information as a Strategic Asset

Companies can now update, refresh and manage information effectively across all areas of business.

Collaborate – Employees across locations can work simultaneously on documents with internal or external personnel. They can also easily track changes and assign tasks to other users.

Integrate – Companies can consolidate all business-critical documents into a central repository, by leveraging third-party integrations.

Retain – It helps in complying with legal and regulatory requirements regarding confidentiality and document retention

Access Information Anytime, Anywhere

Information can be accessed by employees across locations anytime, anywhere

Search – Employees can find information based on a document’s metadata or its contents, regardless of where it’s saved in the system.

Access – They can also access information in the office, on the web, or with the mobile app- Therefore Go. Therefore Anywhere allows employees to edit documents offline and re-synchronize them later.

Share – Now employees can easily share information with those inside or outside of your organization. It’s simple to export, e-mail, or share information from Therefore!

Streamline Core Business Processes

With Therefore Online, companies can gain greater efficiency, visibility and consistency.

Therefore Workflow – Therefore automates core business processes with its powerful workflow engine. Multiple people can work simultaneously on a process, and the system automates many tasks in the background. Ensure that you never miss a deadline again!

Therefore Content Connector – The Content Connector continually saves and indexes information from watched folders, e-mail boxes, digital signature providers, or cloud storage accounts. One can easily automate the flow of information coming into their company with Therefore Online

Analyze and React To Key Performance Indicators

Managers and supervisors can stay on top of the metrics most valuable to them with Therefore Online

Report – Employees can schedule reports to be automatically delivered at regular intervals. One can gain visibility and make insight-driven decisions.

Track –One can take advantage of audit trails on document and user actions for compliance with privacy and security regulations

React – One can bring data to life with dynamic, real-time dashboards. Employees can immediately react to changes in performance indicators.